How to Write a Perfect Handwritten Job Application Letter (A Complete Guide)
Finding a job can be challenging, and one of the first steps in impressing a potential employer is a well-written application letter. While most people today rely on typed applications, some organizations, especially government offices, traditional businesses, and certain local employers, still prefer handwritten job application letters. Writing one may feel old-fashioned, but a neat, clear, and properly formatted handwritten letter can make you stand out.
In this article, we’ll explain everything you need to know about handwritten job application letters from why they are important, how to write one, formatting tips, and examples.
What is a Handwritten Job Application Letter?
A handwritten job application letter is a letter you write by hand with a pen on paper, instead of typing it on a computer. Just like a typed application letter, its main goal is to introduce yourself, show your skills and experience, and convince an employer to consider you for a job.
Even though many companies accept typed letters, some employers prefer handwritten ones because they show effort, care, and attention to detail. A neatly written letter also feels more personal and genuine. Handwritten letters are often required in certain fields, such as government offices, schools, banks, or small local businesses, where tradition and personal touch matter.
Why Handwritten Letters Still Matter
Even with computers and emails, handwritten job application letters can leave a strong impression on employers. Writing a neat and clear letter shows that you are professional and serious about the job. It also adds a personal touch, making your application feel sincere and genuine. Neat handwriting reflects your attention to detail and care, which employers value. In some industries or regions, handwritten letters are still the standard, so knowing how to write one can give you an edge.
Key Components of a Handwritten Job Application Letter
A good handwritten job application letter has several important parts. Each section helps make your letter clear, professional, and convincing to the employer. Here’s what to include:
1. Your Contact Information
Start your letter by writing your personal details at the top. This includes your full name, address, phone number, email (optional but recommended), and the date. This information makes it easy for the employer to contact you.
Example:
2. Employer’s Details
Next, write the details of the company or organization you are applying to. If you know the name of the person handling the hiring, include it. This shows attention to detail and makes your letter more personal.
Example:
3. Salutation
The salutation is how you greet the employer at the start of your letter. If you know the name of the hiring manager, address them directly:
If you don’t know the name, you can use:
4. Opening Paragraph
The opening paragraph introduces who you are and why you are writing. Mention the job position you are applying for and where you found the vacancy. Keep it clear and confident.
Example:
I am writing to express my interest in the position of Customer Service Representative at ABC Company, as advertised on your official website. I am confident that my skills and experience make me a suitable candidate for this role.
5. Body Paragraph(s)
The body of your letter is where you highlight your skills, experience, and achievements. Focus on what makes you a strong candidate. Use short, simple sentences that are easy to read.
Example:
I have over three years of experience in customer service, handling inquiries, resolving complaints, and ensuring customer satisfaction. I am proficient in using office software and have strong communication skills, which allow me to interact effectively with clients and team members.
6. Closing Paragraph
The closing paragraph is your chance to express interest in an interview and thank the employer for their time. Be polite and professional.
Example:
I would welcome the opportunity to discuss how my skills and experience align with your company’s needs. Thank you for considering my application. I look forward to your positive response.
7. Signature
Finally, sign your letter and write your full name underneath. This makes your application official and complete.
Example:
Formatting Tips for Handwritten Letters
A well-formatted letter looks professional and improves readability. Keep these tips in mind:
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Paper: Use clean, white A4 or letter-size paper. Avoid torn, wrinkled, or colored sheets.
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Pen: Use blue or black ink. Avoid red or green ink.
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Handwriting: Write neatly and legibly. Print if your cursive is hard to read.
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Margins: Leave 1-inch margins on all sides.
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Spacing: Leave one line space between paragraphs for readability.
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Length: Keep it concise; one page is ideal.
Common Mistakes to Avoid
Even a handwritten letter can lose impact if it contains errors. Here are some mistakes to avoid:
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Poor handwriting: If the employer cannot read your letter, it reflects poorly on you.
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Spelling and grammar errors: Check your letter carefully before submitting.
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Excessive length: One page is sufficient; avoid rambling.
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Wrong format: Follow the correct structure; introduction, body, closing.
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Vague content: Always mention your skills, achievements, and interest in the role.
Sample Handwritten Job Application Letter
Here’s an example you can use as a guide:
Tips to Make Your Letter Stand Out
- Personalize It: Always try to address the hiring manager by name if you can find it. Using a person’s name shows that you’ve done your research and makes your letter feel more personal and genuine.
- Highlight Achievements: Instead of just listing your duties, show your impact with specific examples or numbers. For instance, mention how you improved sales, resolved customer complaints, or led a successful project. This helps employers see your real value.
- Keep It Professional: Your letter should always sound professional and polite. Avoid slang, casual words, or jokes. A professional tone shows respect for the company and demonstrates your seriousness about the job.
- Proofread: Before submitting your letter, check carefully for spelling, grammar, and punctuation errors. Even small mistakes can make a negative impression, so take your time to review your work.
- Use Quality Stationery: The paper you use matters too. Choose clean, white paper and write neatly. A well-presented letter looks professional and shows that you care about how your application appears.
When to Use a Handwritten Letter
Handwritten letters are usually required in certain situations. For example, government job applications, bank or finance sector jobs in some regions, and small or traditional businesses often ask for handwritten letters. They are also preferred for positions where employers value personal attention and effort. If a job listing does not specifically request a handwritten letter, submitting a typed letter is generally fine.
Advantages of Handwritten Job Application Letters
- Shows Effort: A handwritten letter demonstrates the time and effort you’ve put into your application. Employers notice this, and it can set you apart from other candidates.
- Demonstrates Personality: Your handwriting can reflect your care, attention, and personality. It adds a personal touch that typed letters often lack.
- Memorable: A neatly written, personalized letter can help you stand out from dozens of typed applications, making employers more likely to remember you.
- Traditional Appeal: Some industries and regions still value handwritten applications highly. Submitting one can show that you respect tradition and understand the expectations of the employer.